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From headline-grabbing tsunamis, hurricanes and wildfires that wipe out entire towns, to floods and electrical fires that affect a single home, disasters are a fact of life. While nobody wants to experience one of these events firsthand, everybody should be prepared to recover from one should the unthinkable happen. Here we offer some tips that will not only help you get your financial house back in order, but will also help you rebuild your brick-and-mortar residence and re-establish your life.
What You Will Need
Paperwork is the key to disaster recovery. With the proper paper trail, you can recover or replace the vast majority of your material possessions. The first step in your disaster preparations is to make copies (certified copies, when possible) or get duplicate originals of your key documents, which would include personal identification papers, financial records, credit card information, vehicle-related records and other important papers.
If you suddenly find yourself standing in a pile of rubble that was once your home and your worldly possessions, establishing your identity will be of paramount importance. Access to personal identification documents such as your Social Security card, driver's license, marriage license, birth certificate, passport and any citizenship papers will help you quickly establish your identity and speed up the co-ordination of your efforts with insurance companies, construction contractors, bankers and other entities involved in rebuilding and recovery.
Most investors have an extensive paper trail that includes banking information, such as checking and savings account statements; retirement account information, which may include 401(k), IRA, brokerage and Social Security statements; and investment-specific information, such as leases, rental records, deeds, titles, bills of sale and life insurance policies. Tax records should also be taken into consideration.
Homeowners will have mortgage papers, insurance policies, and perhaps appraisals, loan information or deeds. When it comes to the contents of your home, proof of ownership may also be important for insurance purposes. Such proof can include photographs or videos of personal possessions; remember, digital cameras and camcorders make it possible to quickly and easily create a complete home inventory record.
Credit Card Information
Duplicate credit cards, or at least photocopies of the front and back of each of your credit cards, will come in handy should you need to access or replace all of the plastic once tucked into your wallet. Include contact numbers for each of your creditors if the numbers aren't already on the cards. PINs and passwords will also be of value.
The titles, warranty papers and maintenance records for any vehicle you own will enable you to provide proof of ownership and will be very useful if you decide to sell the vehicle. While cars and trucks obviously fall into the vehicle category, don't overlook campers, boats, personal watercraft, snowmobiles, trailers and anything else that moves and costs money to replace.
Other Important Papers
While everyone's personal situation will be slightly different, additional documents that may be important in a disaster recovery situation include disability and other medical records, proof of military service, child custody agreements, prenuptial agreements, diplomas and educational transcripts, death certificates and wills.
Where to Store It
Once you have gathered the necessary paperwork, you need to develop a system to organize and store it. Should you ever need to access this information, you'll want to be able to find exactly what you need as quickly as possible and with a minimal amount of effort. Start by getting a three-ring binder or portable file folder. Use color-coded tabs to create individual sections for each item. Store documents in plastic covers: not only will they provide some protection, but they will also stop you from accidentally discarding original documents.
The documentation you keep in your house should be stored in a safe but convenient place. A fireproof safe, locking filing cabinet or portable lockbox all provide suitable storage. If you live in a flood-prone area, be sure to use a watertight container. If you choose a portable storage container, make a habit of storing it in the same spot each time you access it. In the event of an emergency, you want to be able to go right to the container, grab it, and get out - without wasting valuable time searching for it. Few things will add more to your stress in a time of crisis than a fruitless search for important documents.
If you are tech-savvy, a computer and a scanner will allow you to store many of your important papers electronically. Your entire document library can be burned onto a CD or stored on a portable storage device - some of which are so small they can be attached to a keychain. Regardless of your storage medium, you are going to want two copies of your disaster recovery materials: one that you keep at home and one that you keep off-site. A safe deposit box at a bank, a locked cabinet at work and a trusted relative's residence are all common secondary storage sites.
Rebuilding your life in the wake of a disaster is a daunting task. However, advanced preparation can go a long way toward making recovery easier. If you don't have your documents in order, there's no time like the present to get started. Once you have everything in its proper place, remember to update it. If you lack the time or energy to keep your files updated on an ongoing basis, schedule a yearly checkup and use it as an opportunity to put the latest version of everything into your files. Even the most well-organized disaster recovery materials will be of no use to you if they are out-of-date.